WEST HAGBOURNE VILLAGE ASSOCIATION

Committee meeting held at Driftway on Tuesday 21 February 2006.

SUMMARY OF DISCUSSION

Present:

Peter Mitchell (Chair) Marion Judd Betty Kendrick June Little Mike Parker

Bridget Pickup Hazel Rack (minutes) Roger Sweet Keith Walton Val Walton

Matters arising from previous minutes

An interest paying bank account was discussed. Keith said not. He had looked into this previously and discovered there were taxation issues. It was pointed out that both the Tyrrel Trust and the Parish Council had such accounts. Keith said he would look into it again.

Val said there had not been a meeting of the history group since our last meeting. She would discuss with them the availability of copies of Windsor Hakebourne and whether we could give copies to new residents. The association could pay.

Regulations governing village events.

It was suggested we could invite someone from the council to talk to us about this. Peter thought it would be more appropriate for the Parish Council to do this but suggested we ask if they have a leaflet first. Roger will look on the council website and if necessary raise it as an agenda item for the Parish Council.

Skittles evening

It was discovered that we clashed with a "Twinning" skittles evening. We have changed the date to Saturday18 March. Jeff Powell has agreed to use his truck to get the alley but the equipment is very heavy and at least three helpers will be needed. They will be needed noon on Saturday and the next morning. Robert, Keith L and Roger have all volunteered (or been volunteered!). Mike Keevil will be asked to help. Marion and June will organise flyers and tickets. There will be fish and chips or sausage and chips. Orders will need to be taken at time of ticket sales. Ticket sellers must ring Val on the previous Wednesday with numbers and orders. Marion, Betty, June, Bridget, Hazel and Val will all provide an apple pudding. June will provide cream and custard. Keith will organise blackboard and prizes and June will organise a raffle.

Village Mystery Trail

We discovered that this clashed with East Hagbourne open gardens. Since the meeting I have talked to Simon and the date has been changed to Sunday 16 July. Roger will update the website.

10 year Celebration

Peter reminded us that next year would be the tenth anniversary of the village association. He suggested that we have a weekend of crafts art and music to celebrate the occasion. This will be discussed more at a future meeting.

Constitution

This was reviewed to see if any changes needed to be made. June proposed that we change the maximum membership of the committee to twelve. Keith seconded it and the motion was carried.

Coffee morning

Val Walton is planning to hold a coffee morning and bring and buy. The proceeds will also go towards a needy cause in the village.

AOB

Marion said that Fred and Edna might have to erect Perspex covers for their chickens if concerns about bird flu increase. Perhaps we could offer assistance if this happens.

Roger asked for help to erect a new map and notice board donated by the history group. Keith and Mike agreed to help.

Val voiced her concern about the parish council's plan to remove the white lines from the roads in the village. Several people share her concern and feel it could increase accidents in the village. Others feel we have to try something to slow down traffic passing through the village.

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Betty felt the plan to introduce wheelie bins for garden rubbish was a waste of time as the bins were -too small. She felt it would be better-to re-introduce bringing a skip to the village.

Date of next meeting

Tuesday 16 May at Lenten, York Road.