WEST HAGBOURNE VILLAGE ASSOCIATION
Minutes of the Annual General Meeting of the West Hagbourne Village Association held on Tuesday 29 November 2005 at The George and Dragon, Upton,
Present: Sue Totterdell, Roger Sweet, Bridget Pickup, Simon Ford, Betty Kendrick, Val Walton, June Little, Mike Parker, Dave Totterdell, Peter Mitchell, Marion Judd and Hazel Rack.
Apologies: Keith Walton, Steve Gore, Julia Tiller, Mary Whiley, Eva Pinkava, Janet Cockburn. Eleanor Bowey and Margaret Hedger.
These were taken as read. It was agreed that the minutes of this meeting would be published in the Parish Newsletter.
Bob Beecroft of Lilley Cottage again won this. Peter will retrieve the trophy from Bob and arrange for it to be inscribed. Peter reminded everyone that the trophy is awarded for the best front garden. Each year the judging is advanced a month to give everyone a fair chance. Next year the judging will be in June.
Hazel reported that there had been three committee meetings this year with an average of eight members at each. A spring supper was planned for February 5 but unfortunately had to be cancelled due to lack of interest. This also happened last year. A bring and share supper was held following the Annual Parish Meeting on May 21. The final event of the year was a Pimm’s, Paté and Puddings lunch at Broomsticks on September 11. This was well attended and despite being rather chilly was enjoyed by everyone.
Chairman’s Report
Peter talked about the difficulty of judging demand and timing of events. The bring and share supper following the Annual Parish Meeting had only half as many people as the previous year. There was a discussion about how we could advertise our events better and ensure everyone realised they were all members of the association.
The balance at 19 October 04 was £2046.47 and at 19 October 05 £1780.13.
Expenditure: £100 Fireworks
£10 Audit
£20.04 ’04 AGM costs
£250 Contribution towards
refurbishing bus shelter
Income £25 Rent of marquee
£88.70 Pimm’s lunch
Accounts were audited by Clive Alcock.
All officers and members of the committee formally stepped down. Nominations were taken as follows.
NOMINEE PROPOSER SECONDER
Peter Mitchell Betty Kendrick June Little
Keith Walton Betty Kendrick June Little
Hazel Rack Betty Kendrick June Little
Betty Kendrick Val Walton Hazel Rack
June Little Hazel Rack Val Walton
Val Walton June Little Betty Kendrick
Steve Gore Val Walton Hazel Rack
Marion Judd Peter Mitchell Betty Kendrick
Bridget Pickup Betty Kendrick Peter Mitchell
Eva Pinkova Betty Kendrick Hazel Rack
Roger Sweet Peter Mitchell Betty Kendrick
Mike Parker Val Walton Peter Mitchell
Simon Ford Betty Kendrick Val Walton
There being no other nominations these 13 members were elected. Peter Mitchell, Keith Walton and Hazel Rack will continue in their roles as Chair, Treasurer and Secretary. Peter welcomed new members and thanked retiring members. Roger Sweet will be responsible for Communications.
A card was read from Steve thanking us for a gift token.
Val asked Sue if anything had come out of the parish plan questionnaire that the WHVA could take on. Sue said that she would give us a copy of the suggestions. Peter reminded everyone that we came into being to raise money for the history group. As well as running events we are available to support others who organise events. Marion mentioned that she will soon be having another tree planting and would appreciate help.
Next Meeting will be held at Broomsticks, Main Street on Tuesday 10 January 2006 at 7.30pm.