Meeting in
Present:
Cllr
1. Minutes of meeting on
The minutes were passed as a true and correct record.
2 Matters arising
There were no
matters arising.
3 Planning applications
a) Orchard House
The Council’s response was submitted
to SODC. The Council has not yet been
informed about the outcome.
4 Traffic
through the village
a) Experimental traffic proposals
There has been no progress on this. The Clerk was asked to contact Peter Ronald of the County Council to arrange a meeting to decide which lines etc. should be removed.
b) UKAEA traffic proposals
The meeting was
held with Steve Moss of UKAEA.
c) Heavy traffic monitoring
Copies of the
monitoring forms have been given to Dave and Lynne Carter.
5 Village maintenance
a) Village tidy-up
This was successful and
well attended. The Council thanked
everyone involved.
b) Chris Lay has attempted to clear the
mud from School Path but his machine is too large to manoeuvre. A working party is still needed. The County Council to be requested to cut
back the edges of the path.
The County Council has remedied the
potholes in
c) Highways maintenance
The County Council has advised that the
various items outstanding have been noted.
Work is done in order of priority.
6 Grass
cutting in 2006
The Clerk’s report circulated earlier to Councillors was
noted. The appointment of Scion Estates
was confirmed in accordance with their quotation.
7 Parish
Plan
The emphasis has been on progressing some of
the suggestions made for the Parish Plan.
A Garage Sale will be held on 14th
May. Fourteen garages will have sales.
Welcome pack. Work on this is progressing.
Youth events. Promised but not yet forthcoming. Bowling has been suggested.
Village appearance. A meeting of interested people will be held
next week.
French Conversation Group. Meets regularly.
A work exchange arrangement has been
suggested (e.g. Ironing in exchange for gardening)
8 Land
adjacent to the Horse and
The land still has not been cleared.
There is confusion about whether this land is now part of
the conservation area. Conservation team
at SODC to be asked for a definitive map of the conservation area.
9 Invitation
to SODC to talk to Council and Village Association about regulations etc.
concerning organising events
SODC to be asked to attend a short meeting with
councillors and Association members.
10 Storage
of archives
The urgency of this was noted. Sue Totterdell and
11 Finance
a) Reporting
expenditure
The Clerk’s proposals for preparing and
distributing cumulative reports of expenditure in advance of future Council
meetings were agreed.
b) Appointment
of internal auditor
The appointment of Barrie Strange of
Appletrees,
c) Cheques raised:
There had been no cheques drawn since the
last meeting.
12 Communication
a) Correspondence
A copy of East Hagbourne Parish
Council’s response to the Didcot West planning application has been received.
Notification has now been received
about the closure of Hagbourne Hill for repairs.
13 Other
business
The Clerk advised the Council on the
following matters regarding procedures, training, etc.
Standing Orders and Financial Regulations
The Council’s Standing Orders should be
updated and Financial Regulations produced in line with the Model documents
produced by NALC. New documents will be
circulated for comment and adoption by the Council at a later meeting.
SLCC
The Clerk is going to join the Society of
Local Council Clerks.
Clerk’s training
The Clerk would like to commence the SLCC
Induction distance learning course “Working with your Council – The
Knowledge”. He will enquire whether a
training bursary is currently available.
If not, he will wait until a bursary is available.
Governance and Accountability
The Audit Commission recommends local
councils to have access to the book Governance
and Accountability in Local Councils in England and Wales – A Practitioner’s
Guide published by NALC and SLCC.
Date of next meeting
Chairman……………………………………… date…………………………………..