Meeting in
Present:
Before the meeting the members were shown an exhibition about the SODC
consultation on the SEERA proposal for an additional 3,000 homes for
Didcot. Jim Sherry (a planning
consultant to SODC) was available to answer questions and this was followed by
an open forum on that subject. A list of
those who attended and the main points raised is appended to the minutes.
After the open forum Cllr
The meeting opened at
1. Minutes
of meeting on
The minutes were passed as a true and correct
record, subject to a minor amendment to Item 7.
2. Matters arising
Revised Standing Orders and
Financial Regulations.
Some comments on drafts
still awaited. To be deferred to the
next meeting.
3 Time limits for meetings
The Council decided that meetings
would in future start at
4 Additional
housing for Didcot
The Council decided the following:
1 to reject any of the proposed sites on
the grounds that there is insufficient information
on which to base any decision and, until the district councils have had time to
assess the impact of Great Western Park and the additional 1,500 Growth Point
houses on the local economy and infrastructure, the Council maintains that it
would be irresponsible for them to go ahead with any building plans on this
scale;
2 to provide all households in the
village with leaflets as soon as possible which suggest they support this view
in their response to SODC and suggestions on the completion of the consultation
questionnaire;
3 to put appropriate information on the
noticeboards;
4 to participate in the Western Village
Alliance that is being set up to fight these proposals.
5 Operating
procedures
The Council decided to delegate the
response to consultations to the Clerk in accordance with the procedures
attached to these minutes.
6 Planning applications
New vehicle access to
the front garden of
The Council decided to
recommend that the application should be approved.
7 Rubbish skip
The Council decided to
provide a skip in January 2007 in
8 Finance
a) Budget and precept for 2007/08
The Council decided to approve the
draft budget prepared by the Clerk subject to the amount included for skip hire
being reduced to £425.
The Council decided that the Council
Tax precept would be £3,950, which is the same as for 2006/07.
b) Monthly report on expenditure:
The Council accepted and approved
the monthly report.
c) Cheques signed:
9 Extension to Hagbourne Village Hall
The Council decided in principle to consider
some financial support for the extension when appropriate, and to ask if it would
be possible to provide suitable storage space for the Council’s ( and others ) archived
documents, and to advise the Village Hall Committee accordingly.
10 Village Maintenance
a) Temporary funding for kissing gate:
It was agreed to underwrite
this, if necessary, as the village improvement group has been granted funds for
this project, but cannot reclaim the amount until the work is completed. It may not be necessary, but the
b) Grassed banks where they have encroached on footpaths:
The Council decided to write to Oxfordshire Highways to
draw this to their attention
c) Land opposite the Horse and
The Council decided the following:
1 to write to Rowan Napper and ask him
to provide a written quotation as he has said he would clear the site for less
than the amount approved at the last meeting;
2 to write to Greene King to ascertain the
exact boundaries of the land; and not to continue further until this is
established.
3 when the boundaries are known, to lodge
a Caution against First Registration with the Land Registry so long as the fees
and associated legal costs, together with the cost of clearance, are within the
expenditure approved at the last meeting.
d) Other issues:
The Council decided to write to SODC
to ask them to inspect the Chestnut tree in The Square as there is some concern
that it may be affected by disease or attack.
But specifically to take no action at this time.
The Council decided to send
further pictures of the granite sett kerbstones to Oxfordshire Highways as they
still have not been reinstated, to point out that cobbled kerbing on South and
North sides of
11 Traffic issues
The Clerk reported that the
speed measurement devices had been put in place to monitor results after white
lines had been removed.
12 CPRE
Tranquillity Campaign
The Council decided to request Cllr
Greene to press SODC and the County Council to adopt the CPRE principles of
tranquillity.
13 Parish Plan – progress report
Sue Totterdell
reported that the Plan is almost ready to be sent to the designer, with the aim
of distribution in December/January.
14 Storage of archives
The Clerk advised that he
now has some storage capacity in his loft that the Council could use. Members will assist in deciding whether there
is anything that no longer needs to be kept.
15 Communication
a) Correspondence
A letter from
b) Newsletter items to Phil as soon as possible.
c) Oxfordshire County Council’s Casualty Report and Road Safety
Plan:
The Council decided to write to
County Council to query high fatality rate for
d) Travel tokens – proposed changes in the
distribution arrangements
The Council decided to write to SODC
to say it would prefer to continue to deliver the tokens ourselves as this
provides a personal service to the residents.
16 Other
business
1 The Council asked the Clerk to find
out the additional cost (if any) for his house insurance if he declares he is
using it for part-time business purposes, as this affects where the archives
are stored.
2 Sue Totterdell requested that
Biodiversity should be on the agenda for the next meeting.
Date of next meeting
Chairman……………………………………… date…………………………………..
Delegation to the Clerk the response to future
consultations (See Minute 5 – Operating procedures)
Considering and Reacting to planning applications where there is no
meeting during the consultation period:
The formal response to planning application consultations is delegated
to the Clerk.
Where members have unanimously indicated they either consider an
application should be approved or refused the Clerk shall have the delegated
power to respond to the District Council and shall state that the Council
considers the application should be approved or refused as indicated by the
members.
Where members have not unanimously indicated they consider the
application should be approved or should be refused, the Clerk, in consultation
with the Chairman, may convene a meeting for the purpose of discussing the
planning application and reaching a decision on the response to the District
Council.
Considering and reacting to Consultations where there is no meeting
during the consultation period:
The formal response to both simple and complicated consultations is
delegated to the Clerk.
In the case of simple consultations, one or more members will be
nominated by the Chairman to draft the response or fill in the consultation
form, etc and pass it to the Clerk to sign and send.
In the case of more complicated consultations, all the members will be
involved in the consultation process and give their comments to a nominated
member (the Chairman, Vice-Chairman or other member) to draft (or complete) the
response and pass it to the Clerk to sign and send.
OPEN FORUM AT THE COUNCIL MEETING ON
PRESENT:
Eve Setch, Tom
Barker,
Discussion was all
about the SEERA proposal for an additional 3,000 homes to be built in Didcot.
MARRERS RAISED:
Additional houses
will mean more traffic through the village and more fumes
The villages with
large populations will have more voice than the smaller villages
The SEERA
recommendation was based on the recommendation of the county council
Who gave SEERA (an
unelected body) the power? (Answer by
Jim Sherry – the government)
Lack of
infrastructure (Cllr Greene said he has pressed for the necessary
infrastructure for
Why not build on
the n-Power site as this will have been decommissioned by 2016? (Answer by Cllr Greene: - no guarantee it
will be available as n-Power may want to build another power station. There will also be the problem of
contaminated land)
The viability of
Didcot (by Cllr Greene) – houses are needed for the new jobs that are being
created, especially at Harwell. (But
will the workers at Harwell live in Didcot or elsewhere?)
Can a bypass be
included in the proposals? (Answer –
Halcrow have been appointed to advise on what additional infrastructure would
be needed, with costs)
Based on past
experience Halcrow’s traffic modelling can be shot down in flames.
By 2017 there will
be gridlock in
All traffic from
Didcot going south to the A34 has to pass through
Volume of traffic
on A34
Damage to listed
buildings and conservation areas caused by volume of traffic
Must now speak out
against more housing with one voice as one community and wait to see what
impact
What about the
next development that will be proposed, and the next after that?
Could an
additional option for an equal spread throughout all the villages around Didcot
be included?
The consultation
doesn’t mention the negatives, only the positives.
Why have the
boundaries to each area now been deleted?
(Answer by Jim Sherry: – the boundaries are not considered to be
conclusive)
There is no
obvious location for the housing
A flood risk
assessment is being done and will be ready in time for it to be considered by
the district councils (Jim Sherry)
SODC and the Vale
are exploring all the information to enable them to decide on the split between
the two districts (Jim Sherry).
The planning
process has an inbuilt test of public perception on the impact (Jim Sherry)
Conservation areas
have not been mentioned in the consultation and the conservation officers ought
to be consulted (Answer by Jim Sherry: –
a good point!)