Meeting in
Present:
There were no members of the public present.
1. Minutes
of meeting on 10th May 2007
The Council passed the minutes as a true and
correct record.
2. Matters arising
There were no matters arising
3 Annual
Return
a) The
Council accepted the reports of the internal auditor.
b) The Council approved the Statement of accounts
and the Annual governance statement included in the Annual Return.
4 Land opposite Horse and
a) The
Council decided to compile a database of funding sources for capital (i.e.
building works) and for other projects.
b) The
Council decided to fund the cost of the site clearance and seeding out of the
Council’s reserve unless an alternative source of funding becomes available
(e.g. a grant). In reaction to the
unanimous views of the Parish Meeting.
The
Clerk was requested to ask Scion Estates to quote for strimming the weeded grass
area and was authorised to spend up to £150 on the work.
c) The
Council decided to refer in future to any building constructed on the site as a
‘meeting room’.
5 Annual
Parish Meeting
The amount of traffic through the village was
an issue raised at the Annual Parish Meeting.
The Council decided to re-visit all means of reducing traffic.
6 Clerk’s
Contract of Employment
a) The Council approved the contract of employment for the post of
Clerk to the Council and the specific contract of employment of the current
Clerk.
b) The
Council decided to consider travel, mileage and
subsistence expenses incurred by the Clerk in future ‘annual budgets’ to bring the budget in
line with the Clerk’s contract of employment.
7 Traffic issues
a) The Council decided to compile a list
of all outstanding items of Highways maintenance in the parish and to keep
drawing them to the attention of Oxfordshire Highways until the works are
carried out.
b) The Council requested the Clerk to
request urgent repairs to the granite sett kerb in
c) The Council decided to remind
d) The Council decided to formally invite
the Police Community Support Officer to the next Council meeting.
8 Planning applications
a) Listed building consent for the repair of timbers and
wall panel on gable end of building and strengthening a beam at Wycherts,
The
Council considered the planning application should be approved and decided to
advise SODC accordingly.
b) New
access to York Farm through existing gateway off
The
Council considered the planning application should be refused and decided to
advise SODC that the Council’s views as expressed in its letter dated 26th
June still apply, and the Council felt the use of the Byeway linking to the
existing roadway would be a better solution.
9 Village maintenance
a) Work to ditch in
Rowan Napper has advised that his charge for
digging out the bottom of the ditch and clearing the remaining vegetation would
be £250. The Clerk was requested to
request a formal quotation. Mr Cocozza,
the riparian owner, has agreed to contribute towards the cost of clearing the
ditch and
The Council authorised expenditure of up to £350,
once the quotations have been received, to finance the cost of the work pending
the contribution from the riparian owner.
The Council decided that due to the deteriorating condition of
b) Poor performance of the
grass cutting contractor
The Clerk advised the Council that many of the areas were not cut in
May and following a formal complaint the Council has not been invoiced for the
work that was done. The June cut was
apparently only completed satisfactorily after a further formal complaint had
been made.
The Council decided to continue to monitor the contractor’s performance
closely and to pay for the June cut as invoiced.
c) Footpaths around the
village
The Chair referred to an email received
recently from Michelle Lightfoot about overgrown footpaths and reported that
many of the paths have now been cleared by the relevant owners.
10 Finance
a) Monthly report on
expenditure
The Council accepted and approved the attached monthly report.
b) Cheques
The
Council approved the cheques drawn during May and June in accordance with the
attached schedule.
The
cheques on the attached schedule were signed.
11 Communication
An anonymous letter received by the Clerk about speeding traffic was
read out to the Council. The letter
identified some specific vehicles from within the village.
The Council was pleased to have had this drawn to its attention and
decided to write to the households affected in Manor Close and
12 Minutes
of Annual General Meeting
A
spelling mistake in item 10(b) was corrected and the Council then passed the minutes
as a true and correct record.
Meeting ended at
Date of next meeting – 13th
September 2007 at
Chairman……………………………………… date…………………………………..