Meeting in
Present:
Cllr
There were no members of the public present. The meeting commenced at 19.30
1 Minutes
of meeting on 13th September 2007
The Council passed the minutes as a true and
correct record.
2 Matters arising
There were no matters arising
3 Finance
The Council deferred acceptance of the audited Annual Report and the
auditor’s report to the next meeting as they have not yet been received from
the external auditor.
The Council decided the budget for 2008/09 (copy attached). The precept for 2008/09 will be £4,100.
The Council decided to increase the Clerk’s salary by 2% to £1,530 and reinstated
the £50 additional allowance paid from July 2006 but omitted in the revised
contract of employment agreed earlier this year. Both will take effect from April 2008.
The Council accepted and approved the attached monthly report on
expenditure and the report on cheques signed since the last meeting.
The cheques on the attached schedule were
duly signed.
4 Traffic issues
The Council discussed the schedule of
suggested highways improvements / outstanding highways maintenance items
previously circulated.
One pole at the end of
Safety at Coscote corner was raised by
There were no other traffic highways issues.
5 Revision to Standing Order 1.16
The Council approved the minor revision to Standing Order
1.16 included in the October 2007 amendment to the Council’s Standing Orders
and Operational Procedures.
The Council approved the revised attached detailed procedure
for responding to planning application and other consultations.
6 Review of subsidised bus services
The
results from the survey of local bus usage have not been received from ORCC
and, as no information has been received from the County Council on their
proposals. It was agreed that the Clerk
would submit a response, if the feedback from ORCC arrives before the next
meeting, and the date for submission to SODC requires it.
7 Planning applications
There were no new planning application consultations.
The Clerk reported that the Council’s response to the
planning application for a double garage with home office space over at Downs
Farm was that the Council had no strong views.
This had been the unanimous view of members.
8 Land opposite Horse and
9 Dissatisfaction with Barclays Bank
The Council decided to take no further
action despite the unsatisfactory reply to the Clerk’s letter of complaint
received from the bank.
10 Village maintenance
a) Work to ditch in
The contribution from Mr Cocozza, the
riparian owner, has not yet been received despite the Clerk having sent a
reminder. The formal quotation from
Rowan Napper for carrying out the work has not yet been received either,
despite the Clerk having reminded him more than once. The need for the work to be carried out is
now urgent.
b) Work to
c) Other matters
Sue Totterdell pointed out that the
A small party of members collected litter from
Tree planting will be carried out in January.
The next village tidy up will be on the first Sunday in April
2008. The Clerk was requested to obtain
from SODC a supply of refuse sacks for use as and when they are required.
The Clerk was asked to request the Countryside department to supply or
replace missing footpath/bridleway roundels where they are missing.
11 Amendments to Clerk’s job description
The Council approved the amendment to the
Clerk’s job description which enables the Clerk to take day-to-day decisions in
connection with the grass cutting and other contracts.
12 Planning
training for members
Marion Judd will circulate the notes of the
The Clerk was asked to request copies of the latest planning design
guide from SODC.
13 Communication
The Council decided to allow some advertising in West Hagbourne Newsletter to offset the printing costs.
The Council decided that West
Hagbourne Newsletter should include a footnote saying it is published by
the
14 Any
other business
The Council decided that the report of the
District and
Sue Totterdell advised the Council that SODC
have now carried out a scoping process of all recent parish plans. They say it is to ensure they consider the
main local issues when they develop their plans and policies.
The meeting ended at
Date of next meeting – 10th
January 2008 at
Chairman……………………………………… date…………………………………..