WEST HAGBOURNE
PARISH COUNCIL MINUTES
Meeting in
Present:
The following members of the public were
present: Dave Carter, Michelle
Lightfoot, Tim Lightfoot
1 Apologies and reasons
for absence
Marion
Judd – abroad on holiday
Tom
Barker – business meeting
Patrick
Greene – other commitments
2 Declarations of interest
None
3 Public participation
session
Dave Carter
expressed concern about the appearance and condition of the village e.g. damage
done to grass verges, etc. by lorries.
He was also concerned that lorries from some companies come through
illegally on a regular basis but had been told by OCC that they cannot do
anything about it at the moment. The
Clerk said he would ascertain whether the 7.5 tonne weight prohibition order
has been renewed. Tim Lightfoot
suggested reporting contraventions to the company concerned rather than just to
OCC.
Phil Taylor
said he would renew his photographic record of the condition of the village.
4 Minutes of the previous meeting
The Council passed the minutes as a true and correct record. There were no matters arising.
5 District and
Patrick
Greene advised the Council before the meeting that the Council tax increases for
next financial year would be 3.5% for SODC and 3.875% for OCC.
6 Appointment of new Parish Clerk
The Council appointed Michelle
Lightfoot to be the Clerk with effect from 1st April 2008.
The Council thanked Roger Sweet for the
work he had done as Clerk. Roger Sweet
offered to prepare the accounts for the current year in April and to assist
with the agendas for the May meetings, and the Council accepted.
7 Purchase of fire-proof storage and an
external hard drive
The Council decided to investigate
appropriate fire-proof storage for the archives and to explore other options,
e.g. external storage and scanning.
Michelle Lightfoot offered to investigate the cost of external storage.
The Council decided to purchase an
external hard drive for use by the Clerk and approved a budget of £80 to cover
the cost.
8 Planning applications
There were no new
planning application consultations.
The Council discussed
SODC’s decision not to give planning permission for the barn conversion at Ivy
Farmhouse. The Council expressed
disappointment about how rigidly the planning rules and the local plan had been
applied.
9 Consultations
a) New consultations
Application
to add a bridleway to the definitive map along route of old railway:-
The Council
decided it could see no reason to change the current status of the route which
is leased to SUSTRANS. The Clerk was
asked to write to OCC accordingly.
SODC’s
revised Design Guide:-
The Council
decided that Phil Taylor would attend the workshop being arranged by SODC and
the Council would defer its response to the consultation until after the
workshop. Phil Taylor will then draft
the response.
b) Earlier consultations
NDA Draft
Business Plan:-
The Council
had made no response as members had not thought it necessary.
South
Oxfordshire Community Safety Strategy:-
Sue
Totterdell had prepared a draft. The
Council’s response was made before the deadline
Orders &
regulations relating to the conduct of local authority members in
The Council
had made no response as members had not thought it necessary.
Natural
Greenspaces and a country park for Didcot:-
The Council
had made no response.
10 Finance
The Council accepted and approved the
attached monthly report on expenditure and the report on cheques signed since
the last meeting.
The cheques
on the attached schedule were duly signed.
11 Proposed development at
Broomsticks
The Council discussed the possibility
of a development at Broomsticks following Stewart Lilley’s address to the
Council before the January meeting. The
Council does in principle support appropriate development in the village but it
decided it would need to see specific proposals before it make any comment to
Stewart Lilley. Phil Taylor and Sue Totterdell will draft a response to Stewart Lilly
Associates in consultation with John Thornhill and Tom Barker.
12 Parish Remuneration Panel
Report
The members
present said that they do not wish to be paid an allowance and Marion Judd had
previously expressed the same view.
Members thought there was some merit in the reimbursement of travel
expenses in exceptional circumstances.
The Council decided to raise the matter at the Annual Parish Meeting and
to defer a decision until after that meeting.
13 Grass cutting contract
The Council confirmed acceptance of the
quotation of £139.77 per cut from Scion Estates received since the last meeting.
14 Village maintenance
a) Further
work to
The Village Action Group will shortly
commence some initial clearance but work will not necessarily be done on the
same day as the litter collection on 6th April. The Council noted concerns expressed by the
Village Association and the Village History Group about the timing of work
during the bird nesting season. The
Clerk had not yet been able to ascertain the availability of fly ash from the
power station.
b) Replacement
of the planting trough by the pond
The Council had received a letter
opposing replacement of the trough from Mrs Sage. The Council noted that the trough is not
actually the Council’s responsibility.
The trough was not insured and no money has been allocated for its
replacement. The Council decided to raise replacement of the trough at the Annual
Parish Meeting and to defer a decision until after that meeting. The Clerk was asked to write to Mrs Sage
thanking her for her comments and advising of the Council’s proposed action.
c) There were no other issues.
15 Land opposite Horse and
a) WRG
Communities 2008 Challenge
The Council decided to submit a bid for
a grant for a meeting hall again this year.
b) Cutting
the Grass
The Council decided to accept a
quotation of £15.48 per cut given verbally by Scion Estates and to request four
up to cuts during the year, as considered necessary by the Clerk.
c) Progress
on the land purchase
There has been no response from Greene
King. The Council decided that Phil
Taylor should contact Greene King again.
16 Neighbourhood Watch and communication
with residents
The Council decided that Phil Taylor would ascertain from Bernard Mead
the current situation regarding Neighbourhood Watch. The Council decided to raise these issues at
the Annual Parish Meeting and to defer any decision until after that meeting.
17; Traffic issues
The Council has
written to Highways and drawn attention to the suggested highways improvements or
outstanding maintenance work on the Council’s schedule. The Clerk will keep the schedule updated.
There were
no other traffic highways issues.
18 Communication
Sue Totterdell had received a letter
from Betty Kendrick about the South Oxfordshire Core Strategy and the
difficulty in preparing an individual reply.
She suggested it would be better if the village could ‘speak with one
voice’ when responding to future consultations. The Council decided to make drafts of its
response to future consultations available on the website where and when it was
possible to do so within the time available.
Sue Totterdell will reply to Betty Kendrick’s letter.
Phil Taylor will reply to Doreen
Watling’s letter about the air quality in the village caused by traffic.
19 Any other business
None
The meeting ended at 21.20
pm.
Date of next
meeting – 8th May 2008 at 7.30pm
Chairman………………………………………
date…………………………………..