WEST HAGBOURNE PARISH COUNCIL

Minutes of the Parish Council Meeting duly convened and held on Wednesday 7^th May 2014 at The Hagbourne Hall, East Hagbourne

Present: Cllrs M. Butler (Chair), H. Lewis, and V. Brownsword.

In attendance: L. Dalby (Clerk).

1. Election of Chairman and Declaration of Acceptance of Office

Cllr M. Butler was elected as Chairman and signed the declaration of acceptance of office.

2. Election of Vice-Chairman

Cllr H. Lewis was elected as Vice-Chairman.

3. Apologies for Absence

Apologies for absence were received from Cllr E. Setch, Cllr M. Thornhill, County Cllr P. Greene and District Cllr L. Docherty.

4. Declarations of personal and prejudicial interest

There were none.

5. Public Participation

There was none.

6. To confirm and sign as a true record the minutes of the last meeting of the Parish Council held on March 5^th 2014 

The minutes of the last meeting were agreed and signed by the Chairman.

7. District Councillor ‘s Report – Leo Docherty

Cllr Docherty’s report is held on file.

8. County Councillor’s Report – Patrick Greene

There was none.

9. Clerk’s Report

The Clerk reported that OCC Highways will take a look at the traffic mirror. There has been no response from OCC highways regarding the management of the drainage in the Parish.

10. Appointment of Trustees and Representatives on other bodies

The following appointments were confirmed.

a) The William Tyrrell Trust – ratification of trustee(s) – M. Butler, V. Brownsword and M. Judd.

b) Hagbourne Village Hall – V. Brownsword

c) East & West Hagbourne Cemetery Committee – V. Brownsword

d) West Hagbourne Village Association - tbc

e) Hagbourne Parochial Charities - tbc

f) Oxfordshire Rural Community Council - Transport Representative - tbc

g) Parish Plan steering – E. Setch

h) Harwell-Chilton Campus Local Stakeholders Group - rota

i) Didcot Community Forum – rota

11. Finance

a) The following Accounts for payment were agreed.

Payee and Reason	£ detail	£ VAT	£ total
Aon Uk Ltd - Insurance	897.26		897.26
ORCC  - Subscription	50.00		50.00
SCION Estates Ltd – Grass Cutting	190.70	38.14	228.84
L. Dalby – Clerk’s salary & expenses	267.31		267.31
Post Office Ltd - PAYE	62.20		62.20

b) The Accounts 2013/14 were approved.

c) Accounting Statements for 2013/14 were agreed.

d) Annual Governance Statement was agreed.

12. Planning

Ref	Description	PC Rec	Decision
P14/S0495/FUL	Proposed conversion of existing of existing barn to a single storey dwelling. Grove Manor Farm Foxglove Lane West Hagbourne OX11 0NW	Approve	Granted

13. Parish Plan

No report

14. Highways and Footpaths Skip Hire

It was agreed to write to the owners of the tractors who use the village to drive with more care and attention.

It was agreed to write to the landowners of the blocked ditches in the village to confirm that maintenance will be carried out over the summer.

Any HGVs driving through the village will be reported to Trading Standards.

15. Skip Hire

Six residents responded to the email asking if a skip should be hired this year. It was agreed to hire a skip.

16. Annual Parish Meeting

It was agreed to include the following items on the agenda for the Annual Parish Meeting:

- Skip Hire

- Flooding

- HGVs

- SHMA

- Transport Plan

- Village Tidy Up

17. Correspondence

A resident responded to the request for support for the Parish Councils response to the Community Governance Review. The Clerk will respond.

18. Items for inclusion on July’s agenda

- Village Tidy Up

19. Future Meetings

The date of the next meeting of the Council was confirmed as July 2nd 2014 to be held at Hagbourne Hall, East Hagbourne, commencing at 7.30pm.