WEST
HAGBOURNE PARISH COUNCIL
Minutes of
the Parish Council Meeting duly convened and held on Wednesday 2nd
July 2014 at The Hagbourne Hall, East Hagbourne
Present: Cllrs M. Butler (Chair), V.
Brownsword and M. Thornhill.
In attendance: L. Dalby (Clerk).
1.
Apologies for Absence
Apologies
were received from Cllr H. Lewis, County Cllr P. Greene and District Cllr L.
Docherty.
2.
Declarations of personal
and prejudicial interest
There
were none.
3.
Public Participation
There
was none.
4.
To confirm and sign as a
true record the minutes of the last meeting of the Parish Council held on May 7th
2014
The
minutes of the last meeting were agreed and signed by the Chairman.
5.
District Councillor ‘s
Report – Leo Docherty
Cllr
Docherty’s report is held on file.
6.
County Councillor’s Report
– Patrick Greene
There
was none.
7.
Clerk’s Report
The
Clerk reported that Eve Setch has resigned form the Council. A notice of the
casual vacancy will be displayed on the notice board.
The
skip hire was successful and it was agreed to hire another one next year.
The
Litter Pick didn’t attract any volunteers other than Cllr Brownsword, and 3
other volunteers. It was agreed to try again in the Autumn.
8.
Finance
a) Accounts for payment
The
following accounts for payment were agreed.
Payee
and Reason |
£
detail |
£
VAT |
£
total |
RJS
(IA) Ltd – Internal Audit |
120.00 |
|
120.00 |
Scion
Estates Ltd – Grass Cutting |
190.70 |
38.14 |
228.84 |
L.
Dalby – Clerk’s Salary & Expenses |
266.23 |
|
266.23 |
Post
Office Ltd - PAYE |
62.20 |
|
62.20 |
Aasvogel
Waste Management - Skip |
192.33 |
38.47 |
230.80 |
b) Report from Internal
Auditor
The
internal auditor has reported that it is essential that the Council complete and adopt a Risk Assessment.
9.
Local Transport Plan 4
Cllr
Thornhill will attend the consultation meeting and the Science Vale Transport
scheme meeting.
10. Newsletter Reports
It
was agreed to make the newsletter a standard agenda item and agree at the end
of each meeting what will be reported and who will write the report.
11. Rural Affordable Housing
It
was agreed to arrange a meeting with ORCC to discuss a housing needs survey.
12. Defibrillator
It
was agreed to ask for volunteers to fundraise for a defibrillator to be sited
in the Phonebox.
13. Local Plan
Cllr
Butler gave a report on the SODC Local Plan consultation meeting. It was agreed
that the council would prefer some infill in the village rather than Didcot
expanding further towards the village.
Cllr
Butler will write a response to the consultation on behalf of the Parish
Council.
14. Flooding
A
meeting has been arranged with a County Council engineer.
15. Correspondence
Lights
Out Event – commemoration of the declaration of WW1.
16.
Items for report & inclusion
on September’s agenda
-
Newsletter – Cllr Thornhill will report on the litter pick, the Clerk
submit a report from the Community Heartbeat Trust about defibrillators, and
Cllr Butler will report on the Local Plan and flooding.
-
Election 2015
-
Newsletter
-
Risk Assessment
17.
Future Meetings
The date of the next
meeting of the Council was confirmed as September 3rd 2014 to be held at
Hagbourne Hall, East Hagbourne, commencing at 7.30pm.
There being no further
business the meeting was declared closed at 9.10 pm.
Signed…………………………………………………………….Dated………………………………………………………..